Onboarding Coordinator

The Onboarding Coordinator takes new members from the day they join to the day they're fully set up in the troop. The Membership Coordinator brings families and volunteers in the door; the Onboarding Coordinator makes sure nothing falls through the cracks after that.

New members join in two tracks: scouts and their families, and adult volunteers. Each has its own checklist, and each piece is handled by another committee member. The Onboarding Coordinator's job is to make sure every piece gets done, without slowing anyone down. New members should jump into meetings and outings right away, with the checklist worked in parallel.

Position Facts

Responsibilities

Carry out all the responsibilities of the Committee Member position
Own the new scout and family checklist, from the day a family joins until every item is complete
Own the new adult volunteer checklist, from the day an adult decides to volunteer until they're registered and trained
Coordinate with the Treasurer, Medical Records Coordinator, Committee Secretary, Advancement Coordinator, and Training Coordinator as each piece comes up
Keep onboarding from holding a new member back from meetings and outings
Live by the Scout Oath and Law
Set a good example by showing Scout spirit and wearing the uniform correctly

New Scout and Family Checklist

Registration. Apply online.
Dues. See Troop 1607 Membership. Collected by the Treasurer.
Medical form. An AHMR with Parts A and B, submitted to the Medical Records Coordinator.
TroopWebHost account. Set up by the Committee Secretary.
Handbook, uniform, and personal gear. The family buys these; point them to Handbook and Uniform and Camping Equipment. The Troop Uniform Exchange (ask the Troop Quartermaster) covers hand-me-downs.
Class B shirt and patches. Every new scout gets one free Class B shirt plus their patches; handled by the Advancement Coordinator.
Troop merch. Additional Class Bs and other troop merch are self-service, with no coordinator involvement needed.

Only personal gear and a submitted medical form are required before a scout can camp. Everything else can happen in any order, and shouldn’t hold up the scout from jumping in.

New Adult Volunteer Checklist

Registration. Apply online. This can be started before Safeguarding Youth Training is complete, but the troop can’t accept the application until it is. The Committee Secretary takes it from there through background check clearance.
Safeguarding Youth Training. See the Training Coordinator page.
Position-specific training. See the Training Coordinator page.
If they intend to camp: an AHMR with Parts A and B, submitted to the Medical Records Coordinator, and the Parent Camping Guidelines.