The Annual Health and Medical Record, or AHMR, is Scouting America’s medical form for all scouting events. Every scout and adult participating in troop outings must have an AHMR on file with the troop. A completed AHMR is valid for one year.
The AHMR consists of 3 parts:
- Part A: Informed Consent, Release Agreement, and Authorization
- Part B: General Information / Health History
- Part C: Pre-Participation Physical
Parts A and B are required for every outing participant, including adults. A scout’s parents fill them out; adults fill out their own. A photocopy of the participant’s insurance card must be attached to Part B.
Part C is required only for events of 72 hours or more, such as summer camp or high adventure. It must be filled out and signed by a medical professional after examining the participant.
AHMR Parts A and B
AHMR Parts A, B, and C
AHMR FAQs
The troop keeps two identical Medical Binders in the filing cabinet in the conference room in the basement of the VFW:
- The original binder holds the original forms and stays at the VFW.
- The outing binder holds photocopies. The Scoutmaster takes it on every troop outing.
Both binders always contain:
- At the front, an up-to-date printout of the emergency contacts report from the troop website, under Membership → Troop Directories → Emergency Contact List
- Behind it, the current AHMR for every registered member, alphabetized by last name
Keep the records on paper only. If someone sends you a form digitally, print it and then delete the digital copy.
New members come to you through the Onboarding Coordinator. A new scout can’t camp until their form is in, so turn these around quickly.
- Collect Parts A and B from the new scout’s family, or from the new adult if they intend to camp.
- Check that both parts are complete and signed, and that the insurance card copy is attached.
- File the original in the original binder and a photocopy in the outing binder.
- Print a fresh emergency contacts report and replace the old one in both binders.
Every registered member submits a new AHMR during troop renewal each October.
- At the start of renewal, remind every family and registered adult to submit new Parts A and B.
- Collect and check the forms as they come in, the same way as for a new member.
- Once renewal is complete at the end of October, remove and shred the old forms from both binders.
- File the new forms in both binders, alphabetized by last name.
- Print a fresh emergency contacts report and replace the old one in both binders.
These events need the full AHMR, Parts A, B, and C. Part C needs a doctor’s appointment, so start early.
The summer camp coordinator gives you the roster, the camp’s deadline, and how the camp wants the forms submitted. From there, you collect, check, and submit the full forms for everyone attending.
Some camps use an online system called CampDoc instead of paper. Participants get a link to fill out and upload their form directly, and a leaders’ page shows you who has finished.
Coordinate with the ASM for High Adventure. The official high adventure bases (Philmont, Sea Base, The Summit, and Northern Tier) each have their own supplemental page. Give it to every participant to bring to their doctor for the Part C exam.
Medical form conversations are a natural time to promote the troop’s pediatrician’s office flyers. Read the pediatrician flyers playbook.
